3 Ways to Cut Down on Unnecessary Paperwork

Adequate documentation is a critical component of any efficiently run human resource department – however, too much physical paperwork can be hugely detrimental to productivity and accuracy.

When your employees are drowning under a mountain of files and folders, how will they ever be able to find and access the relevant, correct information they need?

Cutting down on the amount of physical documentation in your office and digitising any relevant information can therefore be a great way of streamlining day to day processes.

Here are three simple ways to cut down on unnecessary paperwork in your HR department.

Manage payroll electronically 

Payroll and remuneration processes can often be a source of significant paperwork and documentation, as any payments issued to employees need to be carefully recorded for both accuracy and compliance reasons.

Fortunately, there is an easier way. Managing payroll electronically ensures everyone is issued with accurate records of pay details, while also limiting the chance that mistakes will be made and keeping employees happier as a result.

Utilise document control software 

Modern HR management software that comes equipped with document control and document publishing modules can prove an invaluable tool in the battle against excess documentation and paperwork.

Document control solutions allow HR departments to build a secure central repository for any files they need to store and share, with authorised users being given the ability to access documents and collaborate as necessary.

For more information about this, consider getting in touch with an expert HR consulting service that can provide you with guidance on the best solution for your needs.

Encourage emails over written communications

If people in your office are still handing around written memos and documents, encourage them to make greater use of emails and digital communication platforms.

With modern office workers readily utilising smart devices such as tablets, laptops and smartphones, they’ll be able to access these e-documents from anywhere in the office, and there’ll be less chance of paperwork piling up where it is not needed.