12 Factors to Ensure an Effective Recruitment System - EmployeeConnect HRIS
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12 Factors to Ensure an Effective Recruitment System

12 Factors to Ensure an Effective Recruitment System

Every business or corporation needs a smart team who can successfully find and deploy the best talents in the industry by building an effective recruitment system. Today’s modern technologies and up-to-date strategies have not only made the recruitment world more interesting and appealing, they’ve also introduced new and innovative challenges to navigate.

One way to maximise productivity and profit is to introduce an efficient recruitment system. But with the vast number of resources available online and offline, how do you integrate these ideas into making your HR system more effective?

Well, here are 12 core factors you should take note of when it comes to harnessing a successful recruitment system.

1. Recruitment System – Versatility

To take in a diverse talent pool, you need a recruitment team that is equally unique and versatile. Candidates today demand a more humanised experience compared the traditional job application and automated emails. Good communication ability is a key interpersonal skill that will help make the recruitment process a streamlined and successful one for your business and candidates. Think along the lines of similar skills to marketing teams today, online conversationalists. Being quick to adapt to change will give your company the tools to grow exponentially. Moreover, being flexible opens new doors for learning and growing.

2. Recruitment System – Collaborative

An effective recruiter makes it easy for both parties to connect, communicate, and respond. Collaboration is an excellent indicator of a highly effective, well-oiled system. Herein, it is important to develop a system that ensures your hiring team is continually available and connected via smartphones, email and other such communications platforms.

3. Recruitment System –  People-focused

Most applicants will be able to tell immediately whether a headhunter is genuine and transparent in what he or she says. Skilled recruiters will treat applicants like your customers: they will effectively engage and help them understand what’s in it for them if they choose to work with your company.

4. Recruitment System – Candidate-oriented

Recruitment agencies that operate with a marketing mindset will help you to attract more skilled individuals and win over indecisive talent. Additionally, this kind of approach will help you to build your brand and sell the benefits of your company. One effective talent-sourcing strategy to adopt here is launching a Live Talent Community, leveraging employee referral programs, and staff online networks.

5. Recruitment System – Problem-solver

A successful HR system knows how to solve issues or even detect them before they arise. From candidates not showing up in their interviews to a position remaining vacant for an extended period of time, these kinds of cases should be handled intelligently and gracefully. Herein, the recruiter should know how to make the right deal, and one that benefits both parties.

6. Recruitment System – Listener

Because of the business-orientation of many recruiters, sometimes there is a gap between listening and responding. However, it’s important to remember there is a face for every resume search that you make. Recruiters who take the time to carefully listen will be able to thoroughly assess whether a candidate possesses the right skills for your company, and if he or she is a good fit for the job. In other words, effective listening shortens your hiring process and therefore saves you time.

7. Recruitment System – Communicator

Communication is the foundation of any workforce. Whether you are creating a brand image or cultivating the culture, it is important to maintain clear and constant communication. That’s why recruitment companies with excellent communicators are likely to succeed. Recruitment teams who can successfully convey your company’s mission and perks give you a strong edge.

8. Recruitment System – Thinkers

Filling in open positions requires thorough analysis. Recruiters that succeed in this industry always think about the bottom line. The goal is to be cost-effective and productive and as such, it is necessary for recruiters to check the cost of each potential new hire and consider how this will affect the company. This will help you form a competent talent management system.

9. Recruitment System – Target-driven

Anything that is measurable can be further improved and developed. The recruitment industry is naturally competitive – agencies will do anything to attract job seekers. Whether it is direct recruitment or online, it is imperative to bring results to the table; otherwise, you might lose great talent.

10. Recruitment System – Tech-savvy

Talent management software, social media, online job boards and other digital tools can essentially result in massive applicant pools. Much of the transactions and operations are completed online nowadays, which means that if you want to step up your game, your recruitment strategy needs to advance and align with the times. Plus, talented people are naturally tech-savvy.

11. Recruitment System – Modern approach

Recruitment in the modern world is usually automated and streamlined, though it is important to automate the correct parts. ATS tracking and other older recruitment software automate the candidate application process, but this is the part where human connection today is so important. Look instead for technologies that automate the data input on candidates, whilst opening up opportunities for you to engage people 1 to 1. The best recruiters focus on the candidates more than the administrative work. Many free and paid online tools offer outstanding services that improve productivity. This approach can lead to sourcing more talent in less time.

12. Recruitment System – Proactive

The key to staying ahead is proactive recruitment. This means there’s no need for “shotgun” recruitments to fill positions. Here, it’s vital that you develop a powerful strategy that will work specifically for your company.

There are plenty of other skills that contribute to recruitment success, including relationship-building, multi-tasking, teamwork and leadership skills. These skill sets are all critical components within your applicant tracking systems.

Interviewing the largest number of candidates does not necessarily equate to successful hires. In the same manner, having a huge number of hires does not guarantee retention. One thing you can be sure of is that once a talent is onboard, you can make his or her experience worthwhile.

Being part of the recruitment team requires an incomparable set of skills to succeed in the industry. From effectively communicating and budgeting to adapting to the modern times, the world of recruitment requires competency and dedication in order to elicit the best results for your company.

Byron Conway

Content Coordinator at EmployeeConnect