Using HRMS software to help hire the right person

Distinguishing between candidates in recruitment is difficult enough, but when the company wants it done fast, the challenge is even greater.

Depending on the size of the business, the costs involved in this process can also be massive, so it’s important the process is as streamlined as possible.

By implementing HRMS software, businesses can spend more time getting the right person for the role rather than on tedious data entry.

External advertising

A considerable part of the recruitment process is centred around external advertising.

In most cases, this involves human resource staff submitting job advertisements to countless vendors. With different vendors requiring different information, the process can quickly become time-consuming.

Certain HRMS can independently manage this by handling and grouping details of jobs, which otherwise have to be manually maintained by staff.

This results in less paperwork and more management time for staff.

Application tracking

In the digital age, nearly all applications come into recruitment online.

With the multitude of applicants along with their CVs and cover letters, there is a lot of data to be processed.

With HRMS, employers can assess applications online and manage and group CVs based on skills and experience. This makes it easier to spot or eliminate potential employees and target the recruitment process based on the company’s needs.

Another important aspect of recruitment is the cross-checking of referees to ensure the integrity of the candidates. The software can help to manage references and make sure they are processed correctly with the applications.

New hire process

Once a shortlist is formed, the employer usually contacts applicants directly for an interview time or test. With all the applicants already grouped and labelled using the HRMS, it’s easier to correspond with potential employees and organise dates.

After the interview process, the company can regroup applications again and send out relevant documents such as letters of rejection or official offer letters.

By using HRMS software, the recruitment process becomes stress-free and it is more likely that the right person will be hired for the role.