What is an Applicant Tracking System - EmployeeConnect HRIS
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What is an Applicant Tracking System

Software applications that enable employers to organise, manage, and electronically handle the entire hiring and recruitment processes are known as an Applicant Tracking System or ATS. These products provide a set of processes, a central applicant database, as well as collaboration tools that help employers to manage hiring and recruitment in a much more effective and hassle free manner.

Right from enabling job seekers with means to apply for jobs online to managing interview scheduling and tracking interview processes, these applicant tracking systems work as supply chain software for the purpose of recruitment/hiring.

Types of Applicant Training Systems

There are primarily two types of ATS – one that is meant for recruiting companies and the other that is meant for employers.

A role of ATS in the case of Recruiting Companies: In case of recruiting companies, staffing agencies, and executive firms, this technology is used to manage external recruiting projects effectively.

A role of ATS in the case of Employers: In the case of employers, this technology is especially beneficial for HR/recruiting teams of an organisation to organise and manage the internal hiring processes effectively.

Cloud Based ATS

In today’s business scenario, almost all modern ATS are hosted in the cloud. In the cloud computing world, Software as a Service (SaaS) is a software distribution model where a third-party provider is responsible for hosting the applications and making them available to the customers via the Internet. It is one of three main categories of cloud computing.

The other two being: Infrastructure as a service (IaaS) and Platform as a Service (PaaS). So ATS products are hosted and managed by a third party provider – a datacenter, and they are paid for on a subscription basis by the customers, and it is accessible via an internet browser or on mobile devices using a regular internet connection.

Benefits of Adopting a SaaS based Applicant Tracking System

Here are some of the major benefits of adopting SaaS for ATS:

Zero Maintenance: Cloud-based ATS needs almost no maintenance other than very minimal and on- going IT support. Once your ATS is up and running, the third party providers provide you with fast, timely, and free technical support.

Ease of Access: All that is required to access SaaS is a browser and an internet connection. It can be made easily available on a wide range of mobile devices and desktops.

Promotes Scalability: In the world of Information Technology, the term “scalability” refers to the ability of a software or a product to function effectively, when it needs to be changed regarding either its size or its volume to meet the changing needs of the customer. Similarly, in the case of ATS, your needs change or grow, you will need to add more Administrative users. Hence, you may adjust your monthly subscription based on your requirement by either scaling it up or down.

Regular Upgrades: ATS are regularly upgraded automatically at least eight times in a year by pushing the updates to the employers in real-time thereby keeping their ATS current.

Some of the Latest Trends in Applicant Tracking Systems

Let’s take a look at what is trending in the Applicant Tracking System world these days:

  1. The latest ATS are much more easy to use, and they can be operated on any devices. This has helped to encourage recruiters and hiring managers to make prompt decisions, provide online interview feedback, and also share notes online. Managers can now actively contribute in the recruitment process without having to log into the ATS.
  2. The latest responsive design allows the ATS to be accessed and viewed on mobile devices by giving the users a mobile friendly view. The responsive design understands the various screen size requirements to access the product. So users do not need to download or sign in to a separate app while using the product on the go.
  3. ATS these days are provided with easy to read dashboards which act as air traffic control for analytics dashboard and recruiting programs that empower users to view data related to recruiting performance at one glance.
  4. An applicant tracking system is useless without live customer support. The latest ATS offer free, fast, and friendly 24/7 customer support so that no sensitive matters about recruitment are left to chance and coincidence.

recruitment software

Byron Conway

Content Coordinator at EmployeeConnect